Staff Vacancies
At Exchange Chambers we are committed to promoting equal opportunities for all, including members, pupils, employees and applicants to Chambers. We do not discriminate against anyone on the grounds of race, colour, nationality, ethnic or national origins, citizenship, gender, sexual orientation, gender reassignment, marital or civil partner status, disability, age, religion, belief, neurodivergence, or indeed, on any other ground.
Current Vacancies
- Office Assistant (Leeds) – We have a full-time Office Assistant role available in our Leeds location. Find full job description here.
- Seminars and Training Administrative Assistant (Liverpool) – We have a full-time Seminars and Training Administrative Assistant role available in our Liverpool location, assisting the Seminars and Training department. Find full job description here.
Leeds:
- Job Title: Office Assistant
- Reporting to: Chambers Director
- Hours of work: 09:00 – 17:30
- Salary range: dependant on age and experience
- Location: Leeds
- Holiday entitlement: 20 days per year rising with years of service
- Benefits: Medicash scheme and Workplace Pension scheme
Job Description:
We are seeking to recruit an Office Assistant in our Leeds Chambers. This is a varied position which incorporates many different roles.
At Exchange Chambers we are committed to promoting equal opportunities for all, including members, pupils, employees and applicants to Chambers. We do not discriminate against anyone on the grounds of race, colour, nationality, ethnic or national origins, citizenship, gender, sexual orientation, gender reassignment, marital or civil partner status, disability, age, religion, belief, neurodivergence, or indeed, on any other ground.
The Role:
- Provide administrative support to staff and Members of Chambers such as photocopying, scanning and printing.
- Dealing with incoming emails and distributing accordingly.
- Dealing with incoming and outgoing post.
- Ensuring conference rooms are ready for use, providing refreshments when required and keeping the rooms tidy.
- Monitoring and ordering stationary supplies.
- Assisting with Seminars and Marketing events.
- Logging conferences in the central diary.
- Visits to Court and other legal premises if necessary.
- Assist with answering the phones when required.
- Support IT and Director with managing the videoconferencing facilities.
Person Specification
- Confident, enthusiastic and hardworking individual.
- Good communication and interpersonal skills.
- Pro-active and calm approach to working in a busy, fast-paced environment.
- Willing and eager to learn with the ability to take instruction.
- Potential to develop and take on additional duties when required.
- Working knowledge of Microsoft Office, particularly Excel and Word.
- Minimum of 5 GCSEs grade C/ 4 or above including Maths and English.
To apply, please send your CV and a covering letter to Ian Spencer spencer@exchangechambers.co.uk
If you would prefer to apply through an alternative method (e.g. short video), please get in touch.
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Liverpool:
Seminars and Training Administrative Assistant
- Job title: Seminars and Training Administrative Assistant
- Reporting to: Seminars and Training Manager
- Hours of work: 09:00 – 17:30
- Location: Liverpool
Job Description:
- Managing, updating and regularly cleaning all marketing lists on the database
- Updating LEX campaigns with attendance lists following each event
- Keeping a log of sign in sheets for seminars
- Updating invalid email addresses following each digital campaign
- Managing lex365@ email addresses, making necessary amendments on the database
- Monitoring seminarbookings@ emails
- Monitoring info@ emails on occasion
- Creating invoices for paid events and monitoring payments
- Coordinating Christmas gifts for Solicitors
- Assisting the Seminars team with Business and Property Court events
- Setting up and clearing down for events
- Assisting in preparation of delegate packs and badges
- Research into finding suitable venues for events
- Updating website SEO
- Updating website profiles for Legal Directories
- Generally assisting the Seminars and Marketing team when needed
Skills required
- An interest in events and marketing – experience an advantage but not essential
- Excellent time management with the skills and ability to prioritise a busy and ever-changing workload
- Strong administrative and organisational skills
- High attention to detail
Please send your CV and covering letter outlining your suitability for the role to: Jo Stapley (Seminars and Training Manager) at stapley@exchangechambers.co.uk
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